Executive Assistant to MD (temporary till March 2025)

Reporting to the Middle East Managing Director, you will be responsible for assisting him in a variety of administrative and collaborative tasks.

Your main responsibilities are:

• Calendar & task management: manage MD calendars, internally and externally, regional, and global team.
• T&E arrangements: Coordinating travel arrangements for air/hotel/other logistics/detailed itineraries/VISAs etc.
• Provide administrative assistance, such as writing and editing emails, preparing communications on the executive’s behalf.
• Coordinating and collaborating with other executives, managers, staff, clients, and stakeholders.
• VIP Visitor schedule coordination: coordinate schedules and logistics to support internal and external VIP visitors.
• Manage all types of expense claims.
• Anticipating the executive’s needs and proactively solving problems.
• Manage information flow in a timely and accurate manner.
• Assisting in the preparation of local events (corporate/client/seminars/other).

Profile

• Minimum of 6 years’ experience in an Executive Assistant role in a multinational company, ideally in the luxury industry.
• Adaptability, flexibility, and resilience.
• Humility and team spirit/service-driven mindset, for the greater good.
• Excellent stakeholder management, interpersonal, and communication skills.
• Excellent organizational and multitasking skills, high levels of efficiency with a problem-solving approach, meticulous and attentive to details.
• Professionalism, ethics, and confidentiality.
• People-oriented, dynamic, flexible, and agile in an intercultural environment, cultural awareness, diversity, and inclusion
• Proficiency in Microsoft Office and other relevant software and tools.
• Excellent command of spoken and written English  and  French, Arabic would be an advantage.

Position based in Dubai